Volunteer Acquisition & Coordinator
Habitat for Humanity Prince Edward-Hastings – Belleville, Ontario
Reports to: Executive Director
Direct Reports: None directly, works with volunteers and community partners in various capacities; acquires volunteers from the community; responsible for students on placement from time to time.
Volunteer Acquisition & Retention is responsible for the full-cycle recruitment selection and retention processes including sourcing, screening, interviewing and selecting candidates to participate in our Volunteer Programs, and providing ongoing support and development to retain them. The Coordinator is involved in community outreach and develops marketing programs to attract volunteers from within the greater community. The Coordinator also oversees volunteer training, orientation and recognition, collaborates with the Affiliate team and jointly works to achieve strategic objectives. The Volunteer Coordinator is involved in overseeing or supporting fundraising initiatives involving volunteers, community partners and Habitat families.
Duties and Responsibilities:
Volunteer Selection and Retention –
- Develop and implement volunteer recruitment strategies and establish a recruitment plan.
- Identify and pursue volunteer recruitment opportunities within the community including outreach to diverse communities and to all parts of our jurisdiction.
- Conduct volunteer orientation and training sessions, including safety training.
- Act as the primary contact with volunteers by responding to volunteer inquiries regarding the agency programs, services and potential placement.
- Responsible to keep current the Volunteer section of the Affiliate web site, Facebook page, twitter and other social media etc. in order to communicate effectively with potential and existing volunteers.
- Maintain the volunteer database by ensuring that records are updated and accurate. Run various reports from the system as required by the Executive Director, grant sources or others.
- Establish and develop communication with the volunteers using a variety of methods including our newsletter to ensure volunteer engagement and retention.
- Conduct community information sessions and presentations to partnership groups.
- Work with the Executive Director, ReStore Manager and Build Supervisor in the screening, interviewing, orientation, training and support of volunteers.
Business Development Accountabilities
- Develop and maintain record keeping related to volunteer hours, volunteer training.
- Identify potential opportunities for growing community presence, fundraising and business relationships in concert with the overall strategic community contact plan.
- Develop materials, reference documents etc. for volunteers to be used in their orientation and training programs.
- Maintain records and submit reports as required to the Trillium Foundation or other grant sources.
- Post secondary diploma or degree in a related field such as Human Resources or social services, ideally with a certificate in Volunteer Management.
- Three years’ experience in volunteer management in the non profit sector would be an asset.
- Strong connectivity in the communities that Habitat serves locally
- Experience as a volunteer in the non-profit sector.
- Demonstrated ability to plan, organize, schedule, assign, evaluate and correct where needed the work of volunteers.
- Demonstrated ability to work with minimal supervision.
- Excellent interpersonal and communication skills, both verbally and in writing, to enable effective communication with volunteers, partners, staff and the Board
- Demonstrated ability to make presentations to small or large groups of individuals, community partners, service clubs and others.
- Ability to engage volunteers who are differently abled.
- Ability to develop dynamic and effective recognition programs.
- Excellent computer skills and expertise in using Microsoft Office Suite; ability to maintain data base and various social media methods.
- Knowledge of a second language is an asset.
- Ability to utilize social media in recruiting and retention of volunteers.
- Required to create and produce presentation material for large groups.
Required to travel off site for speaking engagements and community outreach.
- Required to travel to build sites to assist with safety briefings and orientation of volunteers.
- Spends time in the office preparing presentations; reports contacting volunteers, groups, etc.
- Valid Ontario Driver’s licence.
- Access to a vehicle.
- Criminal record check (vulnerable sector)
Type of Job: Full-Time
Hourly Wage/Salary: $32,000.00 per year
Hours: 37.5 hours per week
Closes: November 30, 2018
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